Supervisory Bookkeeper/Accountant

5506 Casa de las Campanas

The Supervisory Bookkeeper/Accountant is responsible for managing the daily operations and for staff supervision of the accounting and purchasing departments. General responsibilities include but are not limited to; bank reconciliations, cash receipts, preparation of entrance fee schedules, fixed assets, Foundation accounting, various GL (general ledger) account analysis and oversight of Accounts Payable and billing. Supervisor will assist with accounts payable and accounts receivable for independent living, assisted living, dementia care and in home care and will assist with the budget preparation and inputting of data. This position provides accounting support to Casa de las Campanas as well as the Casa Foundation.


GL Account Analysis

  • Analyzes specific GL accounts on a monthly basis with appropriate support.
  • Prepares journal entries related to GL account analysis as needed.
  • Identifies and initiates policy and procedure changes as needed for the department.
  • Prepares bank and other investment reconciliations as necessary.
  • Updates fixed asset accounting system, annual property filing statement, and compare expenditures to budget.
  • Reconcile construction in progress accounts.
  • Prepares audit schedules and related audit confirmations.

Resident Billing

  • Supervises the monthly resident billing process for all levels of care except the health center.
  • Liaises with residents on any questions arising out of the billing process.
  • Assists with the Health Center accounts receivable for billings that require follow- up and collection efforts.
  • Monitors entrance fees, resident unit changes, move-outs with proper documentation and reconciliation of census schedules.
  • Monitors amended contracts with proper billing rates.


Accounts Payable

  • Inputs accounts payable information into the computer database.
  • Processes accounts payable data and prepares checks, including an audit review, for distribution.
  • Communicates related accounting data with vendors, staff and others in a professional and courteous manner.
  • Prepares periodic accounts payable reports, sales tax returns, including journal entries and uses them for analysis.
  • Annual preparation and filing of tax forms 1099-misc and generate 1099-interest forms.

Staff Management

  • Assists CFO in recruiting, hiring, counseling, coaching, evaluating and terminating staff for department as per facility policies and procedures. Conducts all performance reviews in a timely manner.
  • Assists CFO in developing Accounting staff to achieve established departmental goals and objectives. Communicates with CFO on a regular basis regarding resident concerns, and staff problems, accomplishments, morale, etc.
  • Develops and maintains ongoing job analyses and current task outlines for accounting staff.
  • Maintains excellent communication and rapport with Administrative staff, other departments, and Accounting staff, including providing resident feedback.
  • Attends all mandatory meetings and in service training, and ensures staff members do the same.

Budget and Projections:

  • Inputs fixed asset data into the LCS budget models. Distributes reports to end users as requested.
  • Assist with cash forecast model.

Backup Support:

  • Assists with basic functions of other accounting staff in their absence or as needed or assigned.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.


Education and/or Experience:         A four year college degree in accounting or

related field plus a minimum of 5 years well- rounded work experience in Accounting including GL, A/p, A/R, fixed assets, bank reconciliations, cash receipts, billing etc.

Must possess a good working knowledge of accounting software systems and Microsoft Office. Previous experience working in non- profit or with a foundation preferred. Fast paced environment.



Language Skill:                                 Must possess excellent written and oral communication skill in English.



Mathematical Skill:                    Must be able to operate a 10-key calculator

and possess a good working understanding of accounting related math.


Reasoning Ability:                            Must be able to logically and creatively approach all aspects of the job. Will be expected to adapt to, initiate and assist in the development of new procedures as needed, troubleshoot problems and exercise independent thought using own resources.


Other Skills and Abilities:         Must be relied upon to maintain

confidentiality concerning facts and circumstances of finance and medical information.

All Employees must be able to pass background checks (fitness for duty physical, fingerprinting, employment references) as required by a licensed residential care facility. Many roles within our community require that we ask about your vaccination status. Please note that all employees will be required to provide proof of COVID-19 vaccination as a condition of employment.

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