Marketing and Sales Coordinator(FT)-IL

Marketing & Sales
2787 Retirement Housing Corp
The Forum at Rancho San Antonio Retirement Community, voted a Best Place to Work, provides independent living, assisted living, memory care and skilled nursing services is currently seeking a Full Time Marketing and Sales Coordinators.  As a part of this organization, you will find opportunities that provide more than just a job. Forum is a place where personal and professional growth is an integral part of your career experience.
We are proud to invest in you, and offer these special benefits to Team Members. (Competitive Pay, Full Medical benefits after 30days, Vacation/Holiday/Sick Paid, Referral Bonus, 401k eligible, Excellent Training, Career Advancement Opportunities, Recognition Program, Meal Discounts and On-Site Gym.)
The Marketing and Sales Coordinator works in accordance with established policies and procedures of the community with specific instruction from the Marketing and Sales Director, and Life Care Services Senior Housing Marketing and Sales Corporate Staff. The position provides support for all Marketing and Sales team members. This primarily includes receptionist responsibilities, managing administrative functions, coordinating events, completing reports, serving in a hospitality role, managing office inventory and providing other administrative support functions.
  • Answer and directs incoming phone calls and manages the lead distribution system
  • Greets and serves all visitors to the marketing office in accordance with Life Care Serves Extraordinary Impressions program.
  • Helps plan and implements all elements associated with marketing events within the approved budget
  • Prepares and updates marketing and sales reports
  • Responsible for maintenance of marketing systems, including C3 Leads and C3 LinC, and capable of producing data results and system generated reports
  • Process invoices and is responsible for maintaining budget performance spreadsheets
  • Manages the office by tracking inventory and ordering office supplies, collateral, and other printed materials  within the approved budget
  • Maintains and updates the office schedule including events, staff schedules and appointments.
  • Updates the community website and manages other digital responsibilities as assigned including taking an active role in the community social media strategy.
  • Assists with the preparation of the annual marketing plan by creating data tables, compiling components created by others and producing the final plan
  • Serves as the primary marketing and sales contact for communication with other departments
  • Provides administrative support to the Marketing and Sales Director and Residency Counselors as requested
  • Redirects residents to appropriate contact for questions, comments or concerns.
  • Maintain a professional appearance at all times
  • Attends meeting as requested
  • Assumes responsibility for maintaining work areas in a presentable manner
  • Prepares brochure packets and ensures they are available for presentations and for mailing leads.
  • Responsible for supporting direct mail efforts, including: coordinating mailings for the staff, and providing data to the ad agency for mass mailing efforts.
  • Adheres to the LCS marketing guidelines.
  • Assumes responsibilities for personal work areas and maintaining areas in a presentable manner.
  • Attends in service training and education session as assigned.
  • Performs specific work duties and responsibilities as assigned by direct supervision or administration.
  • Serve as back-up tour guide for walk-in prospects in the event the Residency Counselors and Director of Sales & Marketing is unable to meet them.
  • Provide assistance to the Marketing & Sales Director in drafting various monthly reports.
  • Provide additional administrative support to the Resident Experience Coordinator.
  • Provide additional support to the Marketing & Sales Director on various projects.
  • Take on a leadership role on various projects.
  • Maintain numerous documents that are critical to the Marketing & Sales Department and ensure they are updated accordingly.
  • Administrative degree minimum three years related work experience or high school degree and minimum five years related work experience
  • Organizational skills
  • Experience in a professional office or hospitality environment, where good communication(especially telephone)and customer relations skills are essential
  • Proficient in the use of various software including all Microsoft Office Applications
  • Strong written and verbal communication skills
  • Excellent keyboarding and proofreading skills
  • Ability to multitask
  • Takes initiative
To apply for this position, please visit to complete an online application OR reply to this post.

We are an Equal Opportunity Employer and A Drug and Smoke-Free Workplace!

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