Payroll/HR Rep.- Part Time

Human Resources
2787 Retirement Housing Corp

The Forum at Rancho San Antonio Retirement Community, voted a Best Place to Work, provides independent living, memory care and skilled nursing services is currently seeking  Part Time Payroll/HR rep. As a part of this organization, you will find opportunities that provide more than just a job. Forum is a place where personal and professional growth is an integral part of your career experience

We are proud to invest in you, and offer these special benefits to Team Members:

Competitive Pay

Benefits eligible after 30days (FT/PT)

Up to $40/month meal card for on-site market (FT/PT)

AMAZING PTO plan (Vacation/Sick) that you start accruing on day one (FT/PT)

Referral Bonus

401k with company match (FT/PT)

Excellent Training

Career Advancement Opportunities

Recognition Program
On Site-Gym

To apply for this position, please visit to complete an online application OR reply to this post.

Job Summary:


The Human Resource Representative is responsible for providing support and to liaise between the community executive director, department heads and team members.  The Human Resource Representative is also responsible for processing payroll in the Simply Works System. The role also entails human resource support through setting up and maintaining the personnel files and maintaining the employee orientation database.

Areas of Responsibility:
    1. Performs daily, weekly, monthly and annual payroll administration responsibilities
    2. Team Talk Organization
    3. Assist with new hire orientation
    4. Process approved labor adjustments in SimplyWorks timekeeping system
    5. Email the Payroll Management Report to the department heads no later than the Friday after payroll is processed.
    6. Addresses payroll related concerns or questions timely and professionally
    7. Distribute paychecks.
    8. Name badge making.
  • Administrative & Clerical
    1. File all team member papers upon completion of entering into system
    2. Create the Quarterly Team member newsletter quarterly.
    3. Review and process all new hire paperwork, which is maintained in the team member personnel file. All personnel files must be complete and ready for director review no later than two weeks after the new hire orientation.
    4. Schedule team members for annual physicals and keep audit sheet up to date – to be reviewed monthly by Human Resource Director.
    5. Tracks and audits the nurses’ license renewals in accordance with federal, state and LCS requirements.
    6. Schedule first aid/CPR classes as needed and keep audit sheet up to date – to be reviewed monthly by Human Resource Director.
    7. Checkbook must be completed and ready for sign off once calendar is received from accounting on due dates.
  • Recruit, Hire & Train (As a backup to Human Resource Generalist and the Talent Acquisition Recruiter)
    1. Post open positions.
    2. Review resumes / applications and forward to the appropriate department director.
    3. Complete criminal background checks through the Certiphi computer system.
    4. Schedule semimonthly employee orientation and assign all new hire training through the Relias computer system.
  • Human Resources/Benefits (As a backup to Human Resource Generalist)
    1. Addresses and resolves benefit related concerns or questions timely and professionally
    2. Liaise between team members, and department heads
    3. Assist with the development and implementation of positive team member programs, incentives, team talk meetings
    4. Assist in promoting a conducive work environment for team member engagement and timely resolution of concerns
  • Other
    1. Assist in the implementation of the strategic plan according to the organizational values and philosophy.
    2. Monthly Calendar to be distributed in the team member break rooms.
    3. Flyers notifying team members of upcoming events.
    4. Miscellaneous tasks as assigned.

  • Computer skills with a through knowledge of Microsoft Office and LCS applications or the ability to learn these software applications based on thorough knowledge of other spreadsheets and word processing software.
  • Good organizational and time management skills
  • Possesses the ability to effectively read, write, and communicate in English
  • Ability to interface with team members to answer payroll questions and handle problems as they occur
  • Comfortable with making small group presentations
  • AA Degree and/or a minimum of three years administrative experience
  • Experience as a supervisor/manager a plus
  • Experience working with the elderly a plus
  • Minimum of 3-5 years in the Human Resource field.
  • Strong communication skills

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